The official blog of the Microsoft Publisher product team. There are 8 applications in the Office suite that can save as PDF or Ppt. Of these all except InfoPath allow you to set a number of options when saving your files. First, a quick review of what PDF and XPS are. These are file formats that allow you to save your document to a fixed representation of the file and give you a robust way to share documents that will not be changed or will not be changed by anyone but you. PDF, or Portable Document Format, was previously owned by the Adobe Corporation, and is now an international standard called ISO XPS is the XML Paper Specification. It is currently owned by Microsoft, but is in the process of becoming an international standard. Both formats can be viewed using a variety of tools, including free downloadable readers pdf Adobe or Options. In the case of XPS, a reader is also built into Vista and Windows 7. Okay, back to the options dialogs. How are the options accessed? You binaires get to these via the Pdf in Publisher or Options in the other Office applications button that is available in the Save As dialog or in the Save As PDF or XPS dialog. After all, this is the Publisher blog! As you might imagine, the PDF and XPS options specific to Publisher focus primarily on printing tasks. There are three states to the options dialog for Publisher: Here is what the dialog looks like for PDF creation before you expand it to show the Advanced options:. In this state, the dialog simply lets you specify how you want to use the file after you save to PDF or XPS. We often refer to this as your output intent. An intent describes how you want to use the file and then optimizes images and fonts to create the file. This is especially important to consider when you are sharing a file via email or on the web. For that use, you want the smallest possible file, so you choose Minimum Size. If you choose another option, like Commercial Press, your images will be saved with options higher resolution and your fonts will be saved to file with the maximum amount of information that the font license allows. Commercial Press PDF files are much larger when saved with the defaults than Minimum Size files. If you ever have a file that you have saved to pdf web that opens especially slowly, check the file size. Binaires it seems really large, go back to the original Publisher file, change this setting, and save to PDF again. Similarly, if you are trying to send a file via email but the file size exceeds what your email will allow, try changing this setting and resaving. After you click on the Advanced button, your dialog will expand to look like this: This goes back to one of the automatic parts of what I mentioned earlier about changing picture resolution to manipulate file size. The defaults for each of the settings is optimized for that use. For instance, the High quality printing settings are set to be perfect for printing to most digital printers or good quality desktop printers without creating huge file sizes. So we are making trade-offs in the default settings, and we generally err on the side of creating good quality files ppt the smallest possible file size. When this check box is checked, Publisher will automatically run the Design Checker tool and let you know if you have issues regarding transparency or color. This is turned off by default in all situations unless you have select the Commercial Press intent. The Design Checker tool is most useful when you are sending a file to a print shop. The Save as XPS dialog is very similar to the Save as Publisher dialog in Publisher: CMYK format is crucial pdf commercial printing, or more specifically for what is called Offset Printing. To encourage users to chose the format that will work best for taking Options PDF files to a commercial print shop, we hide the options that would make it look like XPS is the right choice for that. It may be the case that this changes in later releases of the binaires if we add CMYK support to Publisher or if lots of commercial print shops start accepting XPS files. There is one last interesting thing that is specific to Publisher in these dialogs: This button opens a dialog that allows you to select the page range you want to save to PDF or XPS the default is all pagesas well as change a few other page-related options. Other than the page range options, the one most pdf for most publications is an option to change the paper size. For PDF the dialog looks like: Again, as in Publisher, the options at the top of the dialog are those that are specific to the application. Word allows you to control the page range from here, rather than having you tunnel to a separate dialog. It also lets you choose whether you want to print the reviewers marks or not with two radio buttons under the Publish what section. Finally, under the Include non-printing information, Word offers ppt Word-only options for adding bookmarks to your PDF or Ppt file. You can choose to use either your heading styles or your bookmarks within the Word file for ppt PDF bookmarks. PowerPoint The PowerPoint dialog is similar to Word in that it allows you to change the page range to save from the options dialog. In options case of PowerPoint, however, this is the slide range instead of the page range. The dialog, shown below, also allows you to chose whether to save just the slides, the slides and notes, or an outline of your presentation to PDF or XPS. It also lets you choose some layout options if you choose to binaires the slides from a multi-slide presentation. You can choose to include, or not, any hidden slides or comments and ink markup. Here is the whole dialog: And here are the options specific to PowerPoint at the top of that dialog: The remainder of the options are shared by the other Office applications. Scroll to the next section to learn more about these options. Both of these options are on by default. Document properties allows you to save things like what version of the application you saved from and who the document author was. This option is tied to the properties that you can options when you do a Save As and click on Properties from the Tools menu. Whether we talk about structure types or tags, the option here is the same: In turn, that screen reader can query an XPS or PDF file for more information on the structure of the document. If you have this option turned on when you save as PDF or XPS, which is the default, the information is added to your file and can really help with communication with users who have various disabilities or limitations. The quality of the structure information or the tags, however, is also dependent on how you author your documents. Use things like styles for headings, automatic formatting for bullets and ppt, alternative text on images, and table ppt to create the best possible accessibility information in all your documents. The other set of options that is shared among all applications is dependent on whether you choose to save as PDF or as XPS. For XPS, the difference is simply that there is only one option in Options or PowerPoint the same is also true for Excel ; in Publisher there are no shared XPS options. The one option controls whether you preserve any rights protection on your original Word or PowerPoint file. Some of the Office applications use the same rights management conventions as the XPS viewers available from Microsoft. The same is not true for PDF at this time, so the option is not available there. For PDF, there are two additional options: When the license is open on a font, the whole font is stored with the document. If the license is more restricted, the font is subset and only those characters used in the document are stored with it. So the programs either substitute a different font, or, if this check box options marked, use a bitmap representation of the text binaires of the text itself. You want to use this setting sparingly — it can cause your files to become huge if all the text has to be bitmapped. So you can lose parts of images, or, in the case of text effects in PowerPoint, the fancy looking text gets flattened into an image pdf may not look like it did originally. The main difference is that neither InfoPath or OneNote can currently output tagged PDF, so they do not meet the accessibility requirements of the most strict flavor of this standard. One other shared item to note is not in the options dialog at all. Remember the output intent I mentioned as the first Publisher-specific options available? I would love to hear more about your experiences with saving to PDF or XPS or both from Office About the blog contributor: Cherie is a nearly year veteran of the Microsoft Corporation. Prior to joining the Publisher team, she worked as a Test Engineer and Test Binaires in the International, Word, and Natural Languages groups. She currently coordinates the testing of PDF and XPS across the Office applications in addition to her other testing and management duties. When I try to save a word document as a pdf file, it comes out garbled in a notepad document. How do I change it back to regular printing setup? Microsoft Publisher Microsoft Publisher The official blog of the Binaires Publisher product team. Here is what the dialog looks like for PDF creation before you expand it to show the Advanced options: Cherie Ekholm Senior Test Lead, Pdf Office Publisher About the blog contributor: September 26, at October 28, at Publisher PDF Office XPS Beta Page Navigation Printing Feedback Print Did you know
I actually already read the book in my English class about a month ago, and you have to admit, the begaining is kind of boring.
Texting is a natural consequence of the tiny keyboards on smart phones.
County Court, 4th Judicial Circuit in and for Duval County. Case No. 2007-11791-CC, Division A.